The Las Vegas Trip I Mentioned: How I Planned It

In the recent blog post “From Exasperated Traveler to Travel Consultant: The Story Behind Cabanas Coasters Travel”, I wrote about a January 2026 trip to Las Vegas. The trip was built around The Wizard of Oz at The Sphere. I also mentioned that elderly family members in their early 70s were on that trip, so accessibility had to come first.

A reader asked me to share the details around planning for the accessibility needs. This blog is that follow-up.

Four adults traveled. Two generations. Two people needed scooters. I had been to Las Vegas three times before, so I already knew the city can look easy to walk but it can still wear people out. The show was the reason we went. The planning was about whether everyone would still feel good when that show started.

What was considered before booking

I started with what the group needed, not with a hotel sale or a packed itinerary.

We needed a hotel location close to the show that scooters could easily maneuver into without a struggle — in the room, in the bathroom, in the restaurants, and on the way to a show.

We needed flights that did not leave people exhausted in the terminal. We needed a few experiences that were worth the energy, not a list of things to get through.

We needed transportation to and from the airports that assisted with these mobility challenges.

Those were the requests. Everything I booked had to respect them.

Selecting the right resort

Las Vegas resorts are large. Halls are long. Signs are easy to miss. Before I chose a hotel, I asked how scooters would move through a real day: from the room to breakfast, across the property, and out towards the Strip, even if we needed to cross at street level.

I also asked about the room itself. Could we store these scooters overnight? Did the bathroom have the grab bars we needed? Could an on-property restaurant seat a scooter without turning dinner into a production?

If those answers were unclear, I moved on. A better rate is not a better hotel when someone in your group cannot move through it.

Getting to the resort had to be easy, too

Scooters waiting at the resort solves the stay. It does not solve the airport movement and transportation to and from the airports from the resorts.

One of the travelers in their 40s drove the group. We dropped off the bags and the family members who needed help first, then parked. That kept the long terminal walk from becoming a hard part of the trip.

I also added wheelchair assistance to the airline tickets in advance. Southwest and Delta both offer this on flights to Las Vegas. Finding these airlines check-in locations at the terminal is key to begin the easy movement through the airports and to the spots at the airports for transfers to the resorts. I did not leave it for the gate. Help was ready at drop-off, and it was ready again on the way home. The resorts and airports knew the taxis with locations for accessibility and these are key to ensuring smooth movement during a trip.

Planning experiences to ensure ease of movement

We stayed three nights. That was on purpose. The Sphere was on night three, so the first two days had to support that night instead of competing with it.

Hoover Dam is a good example of an experience that required extra attention for mobility utilization. I knew I needed to call before booking this experience because trying to locate transportation that accounts for scooters only assists if the location itself allows scooters to experience it all. This total package of mobility experience explains why I call.

Hoover Dam looks straightforward online. It is not always. When I called, I was told scooters are not allowed in the underground tunnel and wheelchairs are. This policy makes us rethink the plan. In our case, those in their 40s pushed those in their 70s in the available wheelchairs so everyone could go inside and see the turbines. The scooters could still be on the property. They just could not go down into the dam.

I did the same for shows. For example, at The Sphere, I confirmed scooter seating before I bought tickets. When we booked our Sphere seats, companion seats next to the wheelchair seats were not available. I used the seating map to place the rest of the family as close as we could get, so we could still be near each other for the show.

Why I’m sharing this with you

I knew what this trip required: the right resort, the right flights and transportation with accessibility, and the right experiences. What I wanted then was an advisor who would respect those requests, respond in a timely way, and handle the arrangements for four adults with care.

I am now providing my clients with the service I expected. If you are planning a trip like this — for your parents, for a group, or for those who need a scooter — you do not have to gather every detail alone.

Use the contact form on this website. Tell me how you envision this trip and let’s work together to make the trip that lasts a lifetime.

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